Terms and Conditions
The purpose of this contract is to protect both the Client and Producer (Mervyn Keys, trading as Key Moments Video).
The day of the event is no time for misunderstandings and oversights to surface, and this contract seeks to
alleviate this possibility.
It is mutually agreed that the Producer shall supply the services
and goods specified in the Wedding Video Booking Form and that the Client shall pay the price
Reservation of time and date: Upon signing this contract and receipt of the deposit, the
Producer will reserve the time and date agreed upon, and will make no other reservations for the duration of
Changes: The Producer will make reasonable effort to work with the
Client should changes occur. If the event is rescheduled and if the Producer is available, the Producer will
undertake the assignment at the current rates in effect at the time of change. If the Producer is unavailable
on the new date or the event is cancelled, funds already paid to the Producer will not be refunded. The
Producer may request that any changes be notified in writing. Should the Producer terminate the contract for
any reason, all monies paid will be refunded.
On the Day:
The Producer will arrive at the venue 60 minutes before
The Producer will operate in a discreet and unobtrusive
It is understood that the Producer is the exclusive official
videographer, and others taking video will be permitted only at his discretion.
The Producer will co-operate with reasonable requests made by
photographer and other service providers and will abide by any restrictions imposed by clergy etc.
The Clients agree to co-operate and assist the Producer in all
The Producer will not request anything that would put the Clients
at risk or embarrassment.
The Producer will respect the requests of guests who do not wish
to appear on video.
The Client will make arrangements for catering for the
If the Client requests extended coverage beyond the agreed length
of time coverage, extra time will be billed in one hour increments at the current rate.
Production: The Producer assumes ‘artistic license’ and the Client will
allow any and all videography, editorial control and/or artistic techniques used in the production or post
production to be the discretion of the Producer.
Restrictions: The Client is aware that restrictions imposed by others
(church, photographer, guests, reception, etc) and the constraints of the physical environment, safety,
weather or other conditions outside the Producers control can effect the quality and extent of the video
coverage possible and the Producer will not be responsible for scenes not included. The Client is responsible
for obtaining all permissions and clearances etc. particularly permission from clergy.
Liability and Guarantees: The Producer will try to ensure that your event is filmed
without any problems. The Producer takes great care and maintenance of the equipment, but cannot be held
responsible for loss of coverage due to equipment malfunction, power failure, defective tape stock or client
misuse of equipment. If filming is prevented due to such occurrences, all monies paid will be refunded. The
Producer recommends all clients to purchase adequate wedding insurance to cover such instances. Full public
liability insurance cover is held by the Producer.
Production materials: All materials provided by the client (photographs music etc)
for the completion of the video will be returned to the Client with the delivery of the finished product.
Although all possible care will be taken to safeguard these materials, the Producer is not responsible for
any materials lost or damaged while in possession of the Producer or in transit, beyond replacement
Property Rights: All audio and video footage is the copyrighted property of the
Producer. The Producer reserves the right to use any and/or all footage for promotional, demonstration and
internet purposes unless the Client specifically requests (in writing) otherwise. The video is strictly
produced for the Client’s private, home use only. Any duplication or broadcast (including internet use)
without written consent of the Producer is strictly prohibited. Copyright licences (to cover music in
the church and hotel and any music added to the video) are required by law and are included in the contract
Care of product: The Producer will hold the Master Copy for a period of 6 months
from the date of delivery of the Edited Master Copy to the Client. Duplicate tapes and DVD will only be made
in this period from the Master Copy. You are advised to take care of your Edited Master Copy (VHS tape/DVD)
as it will be needed if further copies are required.
Delivery of Video/ DVD
: Delivery of the Client’s video is up to 8 weeks after the wedding day. This delivery schedule is approximate and
every effort will be made for the finished product and copies available as soon as possible. It should be noted
that all DVDs will be DVD-R format and will require a player capable of reading a DVD-R disk. Payment will be 50%
up to 7 days before wedding day and the remaining balance will be required on the delivery of the finished
products. This must be made no longer than 8 weeks after the wedding day. Credit and debit card facility is