Terms and Conditions

The purpose of this contract is to protect both the Client and Producer (Mervyn Keys, trading as Key Moments Video). The day of the event is no time for misunderstandings and oversights to surface, and this contract seeks to alleviate this possibility.

It is mutually agreed that the Producer shall supply the services and goods specified in the Wedding Video Booking Form and that the Client shall pay the price agreed.

Reservation of time and date: Upon signing this contract and receipt of the deposit, the Producer will reserve the time and date agreed upon, and will make no other reservations for the duration of the contract.

Changes: The Producer will make reasonable effort to work with the Client should changes occur. If the event is rescheduled and if the Producer is available, the Producer will undertake the assignment at the current rates in effect at the time of change. If the Producer is unavailable on the new date or the event is cancelled, funds already paid to the Producer will not be refunded. The Producer may request that any changes be notified in writing. Should the Producer terminate the contract for any reason, all monies paid will be refunded.

On the Day:

·          The Producer will arrive at the venue 60 minutes before ceremony.

·          The Producer will operate in a discreet and unobtrusive manner.

·          It is understood that the Producer is the exclusive official videographer, and others taking video will be permitted only at his discretion.

·          The Producer will co-operate with reasonable requests made by photographer and other service providers and will abide by any restrictions imposed by clergy etc.

·          The Clients agree to co-operate and assist the Producer in all reasonable requests.

·          The Producer will not request anything that would put the Clients at risk or embarrassment.

·          The Producer will respect the requests of guests who do not wish to appear on video.

·          The Client will make arrangements for catering for the videographer.

·          If the Client requests extended coverage beyond the agreed length of time coverage, extra time will be billed in one hour increments at the current rate.

Production: The Producer assumes ‘artistic license’ and the Client will allow any and all videography, editorial control and/or artistic techniques used in the production or post production to be the discretion of the Producer.

Restrictions: The Client is aware that restrictions imposed by others (church, photographer, guests, reception, etc) and the constraints of the physical environment, safety, weather or other conditions outside the Producers control can effect the quality and extent of the video coverage possible and the Producer will not be responsible for scenes not included. The Client is responsible for obtaining all permissions and clearances etc. particularly permission from clergy.

Liability and Guarantees: The Producer will try to ensure that your event is filmed without any problems. The Producer takes great care and maintenance of the equipment, but cannot be held responsible for loss of coverage due to equipment malfunction, power failure, defective tape stock or client misuse of equipment. If filming is prevented due to such occurrences, all monies paid will be refunded. The Producer recommends all clients to purchase adequate wedding insurance to cover such instances. Full public liability insurance cover is held by the Producer.

Production materials: All materials provided by the client (photographs music etc) for the completion of the video will be returned to the Client with the delivery of the finished product. Although all possible care will be taken to safeguard these materials, the Producer is not responsible for any materials lost or damaged while in possession of the Producer or in transit, beyond replacement cost.

Property Rights: All audio and video footage is the copyrighted property of the Producer. The Producer reserves the right to use any and/or all footage for promotional, demonstration and internet purposes unless the Client specifically requests (in writing) otherwise. The video is strictly produced for the Client’s private, home use only. Any duplication or broadcast (including internet use) without written consent of the Producer is strictly prohibited. Copyright licences (to cover music in the church and hotel and any music added to the video) are required by law and are included in the contract price.

Care of product: The Producer will hold the Master Copy for a period of 6 months from the date of delivery of the Edited Master Copy to the Client. Duplicate tapes and DVD will only be made in this period from the Master Copy. You are advised to take care of your Edited Master Copy (VHS tape/DVD) as it will be needed if further copies are required.